Privacy policy

The careful handling of personal information and the protection of your privacy are very important to us. Therefore, we strictly adhere to the legal requirements and take into account the legal principles for the processing of personal data, including purpose limitation and data minimization. You can print or save this document using the usual functionality of your browser.

In the following, we would like to inform you about the handling of your data.

Website

Thank you for visiting our website e.lective.de. The protection of your personal data (“Data“) is extremely important to us. With the help of this privacy policy, we want to enable you to get an overview of what data is collected and processed and what rights you have with regard to the processing of your data.

The contact person and so-called responsible for the processing of your personal data when visiting this website within the meaning of the EU General Data Protection Regulation (GDPR) is the

e.lective Limited Liability Company (“e.lective“)
Helmholtzstraße 2-9
10587 Berlin
E-mail: datenschutz@e.lective.de

If you have any questions about data processing, your rights or the privacy policy, please do not hesitate to contact us.

When using our website, personal data may be processed.

1. Personal data

Personal data is information relating to an identified or identifiable individual. This includes, in particular, information that allows conclusions to be drawn about your identity, such as your name, telephone number, address or e-mail address. Statistical data that we collect, for example, when you visit our website and that cannot be linked to your person, does not fall under the concept of personal data.

2. Purposes of data processing by the controller and third parties

We will only process your personal data for the purposes set out in this Privacy Policy. Your personal data will not be transmitted to third parties for purposes other than those mentioned. We will only share your personal information with third parties if:

  • you have given your explicit consent to
  • the processing is necessary for the performance of a contract with you,
  • the processing is necessary for compliance with a legal obligation,
  • the processing is necessary for the protection of legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data.

3. Informational use

You can visit our site without providing any information about yourself. Each time you visit our website, we collect the data that your browser automatically transmits in order to enable you to visit the website. These are in particular:

  • IP address of the requesting device
  • Date and time of the request
  • Address of the website accessed and the requesting website
  • Information about the browser used and the operating system of the device

The data processing is necessary to enable the visit to the website and to ensure the long-term functionality and security of our systems. The aforementioned data is also temporarily stored in internal log files for the purposes described above, in order to compile statistical information on the use of our website, to further develop our website with regard to the usage habits of our visitors (e.g. if the proportion of mobile devices used to access the pages increases) and to maintain our website in general for administrative purposes. The legal basis is Art. 6 para. 1 p. 1 lit. b. GDPR.

The information stored in the log files does not allow any direct conclusions to be drawn about your person – in particular, we only store the IP addresses in an abbreviated form. The log files are stored for 7 days and archived after subsequent anonymization.

4. Cookies

Cookies are small files that are stored on data carriers and that store certain settings and data for exchange with computer systems via web browsers.

We use temporary cookies for our website. Any personal data that we have collected during your visit through the use of temporary cookies will be automatically deleted once the purpose for which they were collected has been fulfilled. The data will therefore be stored until you end your session (by leaving or closing the website).

5. Contact form

If you contact us with questions or inquiries of any kind by e-mail or contact form, you give us your voluntary consent for the purpose of contacting us. For this purpose, a valid e-mail address is required. This is used to assign the request and then answer it. Providing additional data is optional. The information you provide will be stored for the purpose of processing the enquiry as well as for possible follow-up questions. Once the request you have made has been completed, personal data will be deleted.

The data collected by us will only be passed on if this is necessary for the fulfilment of a contract or for the provision of the technical functionality of the website or if there is another legal basis for the data transfer. Part of the data processing may be carried out by our service providers. Specifically, personal data will be passed on to 1&1 Internet SE, Elgendorfer Str. 57, 56410 Montabaur, Germany (“1&1”) for the purpose of storing our website and databases. If we pass on data to service providers, they may only use the data to perform their tasks. The service providers have been carefully selected and commissioned by us. They are contractually bound by our instructions, have appropriate technical and organisational measures in place to protect the rights of the data subjects and are regularly monitored by us. In addition, disclosure may take place in connection with government requests, court orders, and legal proceedings if it is necessary for legal prosecution or enforcement.

1. Right of access (Article 15 GDPR)

If data concerning them is processed, data subjects have comprehensive rights. For example, you can request information from the controller about the purposes of processing and recipients of the data

2. Right to rectification (Article 16 GDPR)

You have the right to have it corrected and/or completed in relation to the the Data Controller, if the personal data concerning you are processed is inaccurate or incomplete. The controller must make the correction without delay.

3. Right to erasure (Article 17 GDPR)

Data subjects can have their data deleted. However, this is only possible if the data is no longer necessary for the purpose for which it was collected from the data subject, if the data has been unlawfully processed or if the data subject withdraws his or her consent and there is no other legal basis for the processing.

4. Right to restriction of processing (Article 18 GDPR)

Under certain conditions, data subjects have the right to obtain from the controller the restriction of the processing of data concerning them.

5. Right to data portability (Article 20 GDPR)

Subject to technical feasibility, data subjects have the right to have data provided by one controller transmitted to another controller. Data subjects may also request that the data relating exclusively to themselves, which they have provided to a controller, be made available to them in a commonly used machine-readable format.

6. Right to object (Article 21 GDPR)

To exercise your rights described here, you can contact us at any time using the contact details above. This also applies if you wish to receive copies of safeguards to demonstrate an adequate level of data protection. You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

We secure our website and other systems by means of technical and organizational measures against loss, destruction, access, modification or dissemination of data by unauthorized persons. However, despite regular checks, complete protection against all hazards is not possible.

Due to the rapid development of the Internet and the further development of case law, we reserve the right to adapt this privacy policy to technical and legal requirements at any time.

Last updated: 12.2020

Applicants and Candidates

You have the opportunity to apply for vacancies at e.lective via our applicant portal, which is provided by the Software-as-a-Service application of HeavenHR GmbH . You can request information about vacancies and career topics at e.lective by sending an e-mail to recruiting@e.lective.de.

With the help of this privacy policy, we want to enable you to get an overview of what data is processed. You will also find out what rights you have in relation to the processing of your data.

The contact person and so-called responsible for the processing of your personal data when applying for a job within the meaning of the EU General Data Protection Regulation (GDPR) is

e.lective Limited Liability Company (“e.lective“)
Helmholtzstraße 2-9
10587 Berlin
Email: info@e.lective.de

If you have any questions about data processing, your rights or the privacy policy, please do not hesitate to contact us.

By submitting your application, you agree to the storage, processing and transmission of your data exclusively for the purposes of the application process. You warrant that the information you provide is true.

As part of the application, the following application data will be collected and processed:

  • Contact details in your candidate profile (e.g. first and last name, country, email, phone number)
  • Information from the application form (e.g. B. Desired salary, motivation, details of disability, if applicable
  • Application documents (e.g. curriculum vitae, cover letter, career data, qualifications and language skills)
  • If applicable, certificates and references that you provide to us.

In the following, we would like to briefly explain the following content in relation to your personal information:

  • Elevation
  • Processing
  • Storage
  • Automated decision-making and profiling
  • Safety
  • Information

1. Survey
We only collect information that is indispensable for the specific application process.

2. Processing
As soon as you have applied for a specific position, only the HR department, the technical project manager and the management will receive your data. If you have submitted an unsolicited application, your details will be made available to those employees whose vacancies clearly match your applicant profile.

3. Storage
In the event of a recruitment, all data will be transferred to your personnel file. If your application does not result in employment, your data will be completely deleted after six months or, according to your personal determination, stored in our applicant database (talent pool) for a maximum of 2 years. The reuse for internal statistics takes place exclusively in anonymised form, no other disclosure takes place.

According to the Federal Data Protection Act (§§ 19, 20 BDSG), you have a right to free information about your stored data as well as to correction, blocking or deletion of the same. To do so, please use our contact details below

4. Automated decision-making and profiling
An automated decision in accordance with Art. 22 GDPR or other profiling measures in accordance with Art. 4 No. GDPR will not be carried out.

5. Security
We take extensive precautions to ensure the security of your data. We protect them to the best of our knowledge and belief against manipulation, falsification, loss, unauthorized access and unauthorized disclosure.

6. Information
According to the Federal Data Protection Act (§§ 19, 20 BDSG), you have a right to free information about your stored data as well as to correction, blocking or deletion of the same. Please use our contact details above.

In order to process your application, we collect, process and use your personal data, in particular name, address, telephone number and e-mail address. This data is collected on the basis of legal authorisations, as it is necessary and required for the purpose of executing the resulting contractual relationship.

Of course, we will treat your data as strictly confidential in accordance with the legal provisions.

For any further use of the personal data and the collection of additional information, the consent of the data subject is regularly required. You can voluntarily give such consent with the following content when you apply.

If you agree to the following purposes, please explicitly state this in your application. To do this, use the following text template:

I agree that my data will be stored for 12 months in the event that no suitable position can currently be offered to me, in order to compare my applicant profile with future job offers within e.lective GmbH.

This data is accessible to the employees of the HR department, relevant employees from the units and/or departments as well as the management.

Shortly before the expiry of the 12-month period, you will receive an email from us regarding the upcoming deletion of your data profile. If you would like a further 12 months of storage, you can arrange this accordingly in the e-mail. Otherwise, your profile data will be permanently deleted after 12 months.

Upon receipt of your application, your application data will be reviewed by the HR staff and forwarded internally to the unit responsible for the respective position and the management. Your application data will be treated with absolute confidentiality by all parties involved.

We use the Software-as-a-Service application of HeavenHR GmbH for the application process. The data and documents collected via the applicant form will be transmitted to HeavenHR GmbH and stored and processed by it on its behalf. We have concluded a data processing agreement with HeavenHR GmbH, which ensures that data processing is carried out in a permissible manner.

The data will not be passed on to third parties unless we are obliged to do so on the basis of mandatory legal provisions (disclosure to external bodies such as supervisory authorities or law enforcement authorities).

1. Right of access (Article 15 GDPR)

If data concerning them is processed, data subjects have comprehensive rights. For example, you can request information from the controller about the purposes of processing and recipients of the data

2. Right to rectification (Article 16 GDPR)

If, for example, applicants discover that they have made errors when entering their data in the application form or in relation to the uploaded documents, they may contact the Service Centre for Personnel Recruitment (SZP) of the Federal Office of Administration for the purpose of correcting the data, provided that the respective job advertisement procedure is supervised by the latter in its capacity as a processor, if applicable.

3. Right to erasure (Article 17 GDPR)

Data subjects can have their data deleted. However, this is only possible if the data is no longer necessary for the purpose for which it was collected from the data subject, if the data has been unlawfully processed or if the data subject withdraws his or her consent and there is no other legal basis for the processing.

4. Right to restriction of processing (Article 18 GDPR)

Under certain conditions, data subjects have the right to obtain from the controller the restriction of the processing of data concerning them.

5. Right to data portability (Article 20 GDPR)

Subject to technical feasibility, data subjects have the right to have data provided by one controller transmitted to another controller. Data subjects may also request that the data relating exclusively to themselves, which they have provided to a controller, be made available to them in a commonly used machine-readable format.

6. Right to object (Article 21 GDPR)

To exercise your rights described here, you can contact us at any time using the contact details above. This also applies if you wish to receive copies of safeguards to demonstrate an adequate level of data protection. You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

The protection of your personal data is important to us. For this reason, we protect the data from your application against unauthorized access. This is done through extensive technical and organizational measures such as encrypted connections to the Software-as-a-Service application of HeavenHR GmbH. Of course, our security systems are regularly updated in order to be able to withstand the current hazards. Only the responsible persons of e.lective have access to your data and documents.

There is a data processing agreement between e.lective and HeavenHR GmbH, in which, among other things, specific protective measures against unauthorized access are guaranteed.

If we change the content of this privacy policy, the changes will be posted on our website.

Last updated: 12.2020

Social Media

Thank you for visiting our social media pages on

The protection of your personal data (“Data“) is extremely important to us. With the help of this privacy policy, we want to enable you to get an overview of what data is collected and processed and what rights you have with regard to the processing of your data.

The contact person and so-called responsible for the processing of your personal data when visiting this website within the meaning of the EU General Data Protection Regulation (GDPR) is the

e.lective Limited Liability Company (“e.lective“)
Helmholtzstraße 2-9
10587 Berlin
E-mail: datenschutz@e.lective.de

together with the respective operator of the respective social media platform

LinkedIn Ireland Unlimited Company (“LinkedIn“)
Wilton Place
Dublin 2, Ireland

or.

XING AG (“Xing“)
Dammtorstraße 29-32
20354 Hamburg, Germany

If you have any questions about data processing, your rights or the privacy policy, please do not hesitate to contact us.

If you have any questions about data processing by LinkedIn and your rights in this regard, please contact LinkedIn’s data protection officer via LinkedIn’s privacy policy.

If you have any questions about data processing by Xing and your rights in this regard, please contact Xing’s data protection officer via Xing’s privacy policy .

1. Personal data

If you visit one of our social media pages, we, as the operator of the social media page, process your interactions with it (e.g. the content of your messages, requests, posts or comments sent to us, or if you like or share our posts, as well as your publicly viewable profile data (e.g. Your name and profile picture). You can determine the visibility of your profile data yourself and adjust it under your profile settings. In general, be careful not to transmit or share sensitive data or confidential information via social media platforms, we recommend that you use a more secure means of transmission (e.g. email). Send us e.g. application data via our social media platforms.

2. Purposes of data processing by the controller and third parties

We operate our social media pages ourselves and process the aforementioned data for the purpose of providing information about us and our services as well as communicating with our followers and other interested parties. This data processing is carried out on the basis of our above-mentioned legitimate interests (Art. 6 (1) (f) GDPR) and, if applicable, in order to respond to your messages, enquiries, contributions or comments that you have previously addressed to us (Art. 6 (1) (b) GDPR).

The social media platforms LinkedIn and Xing also provide us with anonymous statistics from our social media pages based on the actions and interactions of our followers (e.g. likes, shares, comments, etc., number of followers, reach of a post as well as statistics on followers by age, language or origin), which help us to understand and evaluate the use and reach of our content and posts and to make our social media pages as accessible as possible. target group-oriented. We have no influence or access to the compilation and processing of these statistics and the underlying data, which is carried out on the own responsibility of the operator of the respective social media platform and without us being able to view the personal data of individual users. This data processing is carried out on the basis of our aforementioned legitimate interests (Art. 6 para. 1 lit. f GDPR).

We do not work with service providers to provide our social media pages and their content. The data will only be processed by e.lective and, as previously mentioned, by the operators of the respective social media platforms. Your personal data will not be passed on to third parties.

1. Right of access (Article 15 GDPR)

If data concerning them is processed, data subjects have comprehensive rights. For example, you can request information from the controller about the purposes of processing and recipients of the data

2. Right to rectification (Article 16 GDPR)

You have the right to have it corrected and/or completed in relation to the the Data Controller, if the personal data concerning you are processed is inaccurate or incomplete. The controller must make the correction without delay.

3. Right to erasure (Article 17 GDPR)

Data subjects can have their data deleted. However, this is only possible if the data is no longer necessary for the purpose for which it was collected from the data subject, if the data has been unlawfully processed or if the data subject withdraws his or her consent and there is no other legal basis for the processing.

4. Right to restriction of processing (Article 18 GDPR)

Under certain conditions, data subjects have the right to obtain from the controller the restriction of the processing of data concerning them.

5. Right to data portability (Article 20 GDPR)

Subject to technical feasibility, data subjects have the right to have data provided by one controller transmitted to another controller. Data subjects may also request that the data relating exclusively to themselves, which they have provided to a controller, be made available to them in a commonly used machine-readable format.

6. Right to object (Article 21 GDPR)

To exercise your rights described here, you can contact us at any time using the contact details above. This also applies if you wish to receive copies of safeguards to demonstrate an adequate level of data protection. You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

We secure our website and other systems by means of technical and organizational measures against loss, destruction, access, modification or dissemination of data by unauthorized persons. However, despite regular checks, complete protection against all hazards is not possible.

Due to the rapid development of the Internet and the further development of case law, we reserve the right to adapt this privacy policy to technical and legal requirements at any time.

Last updated: 12.2020